Day 1: Meeting Design and Decision Preparation

Meeting Design and Preparation Pack

• Preparation materials shared before meeting
• Agenda time allocated by item
• Specific objective for each meeting
• Participants relevant to required decision

Professional Administrative Writing

• Message purpose from the opening
• Logical sequence of key information
• Written content with clarity and precision
• Practical action with owner and deadline

Providing Executive Support

• Anticipating needs before formal requests
• Decision-ready information for executive use
• Coordinating requirements across parties smoothly
• Tracking senior management commitments actively

Day 2: Discussion Control and Action Documentation

Managing Meeting Flow

• Opening confirming purpose and outcome
• Controlled time for each item
• Discussion ending in clear decision
• Closing summarizing commitments and dates

Documenting Decisions and Actions

• Decision captured without ambiguity
• Action assigned to one owner
• Defined closure date for action
• Follow-up point linked to register

Following Up Decisions and Tasks

• Escalation protects timely action completion
• Follow-up dates for open actions
• Execution responsibilities without role overlap
• Barriers preventing completion on time

Day 3: Follow-Up and Executive Decision Support

Executive Decision Brief and Analysis

• Administrative question requiring management decision
• Sufficient information without overwhelming decision-maker
• Concise comparison of available alternatives
• Decision point requiring management direction

Tracking Improvement Actions

• Completion percentage tracked per action
• Barriers requiring management support promptly
• Evidence confirming formal action closure
• Open actions maintained with status

Preparing Administrative Reports

• Report purpose and target audience
• Data linked to management question
• Key message before supporting detail
• Recommendations linked to findings

• Executive agenda and meeting-pack design workshop
• Meeting simulation focused on decisions and time control
• Decision action owner and deadline documentation exercise
• Exercise converting meeting outputs into a decision brief