Day 1: Precedence, Reception, and Introductions

Applying the Official Attendance Order

• Collect approved names/titles list
• Confirm order with the protocol owner
• Apply order to introductions and seating
• Update the checklist when attendance changes

Reception and Farewell

• Define arrival point/time/welcome owner
• Introduce hosts and guests in sequence
• Guide movement without congestion/waiting
• Plan the final farewell stage

Titles and Introductions

• Use names positions and titles accurately
• Avoid unverified forms of address
• Introduce participants with appropriate brevity
• Practice a sequence of formal introductions

Day 2: Seating, Escorting, and Professional Conduct

Seating Practical Plans

• Choose table shape by meeting purpose
• Place guest and host appropriately
• Account for interpreters and subject experts
• Revise plan after a participant change

Escorting and Professional Etiquette

• Guide guests without rushing or confusion
• Handle doors, lifts, and movement discreetly
• Respect privacy and personal space
• Respond appropriately to waiting or delay

Supporting Visit Details

• Verify names and titles before arrival
• Prepare transition points and waiting locations
• Coordinate materials and gifts where applicable
• Review program with the delivery team

Day 3: Official Visit Lab and Last-Minute Changes

Protocol Team Briefing

• Assign reception escort and seating responsibilities
• Set communication channel during the visit
• Review precedence and final program
• Confirm decision and escalation points

Handling Practical Changes

• Reconfigure seating if participant is absent
• Accommodate additional guest without disrupting program
• Adjust movement when arrival is delayed
• Maintain calm professional conduct during changes

Integrated Protocol Simulation

• Prepare precedence list and visit route
• Receive the delegation and introduce participants
• Manage a meeting with changing attendance
• Review behavior and operating detail

• Precedence and seating cases requiring coordination rather than guesswork
• Reception escort and movement practice in realistic settings
• Simulations with changes to names timing and guest routes
• A final protocol exercise reviewed through roles and checklists