Day 1: From Requirement to Supplier Selection

Defining the Need

• Explain purpose quantity and timing clearly
• Avoid specifying a brand without justification
• Collect required approvals before market approach
• Rewrite an unclear purchase request

Requesting Practical Quotations

• Give suppliers the same core information
• Set submission dates and quotation conditions
• Organize questions and clarifications fairly
• Prepare a short RFQ

Comparing Potential Suppliers

• Select price, quality, delivery criteria
• Use table to prevent random comparison
• Check basic experience and capacity
• Choose supplier in a training case

Day 2: Purchase Order, Receiving, and Supplier Follow-Up

Issuing the Purchase Order

• Confirm price quantity and core conditions
• Verify approval and available authority
• Send approved document to the supplier
• Review a purchase order before issue

Receiving and Matching

• Compare received items with specifications/quantity
• Document shortage or damage immediately
• Connect receipt with invoice/purchase order
• Resolve a nonconforming delivery case

Applied Supplier Evaluation

• Measure timeliness quality and responsiveness
• Record observations using specific examples
• Discuss improvement where performance is weak
• Prepare a simple supplier scorecard

• Simple purchasing cases from need through receipt
• RFQ and supplier-evaluation templates for guided practice
• Matching exercises across purchase order receipt and invoice
• A basic supplier scorecard completed after delivery