Day 1: Prompting Across Project Planning

Project Context and Prompt Framing

• State objective scope and constraints
• Include current phase and stakeholders
• Separate approved facts from assumptions
• Specify output needed for decision

Planning and Work Breakdown Prompts

• Convert deliverables into work packages
• Identify dependencies before sequencing
• Generate planning questions for gaps
• Avoid invented task durations

Stakeholder and Communication Prompts

• Map interests influence and needs
• Draft messages for specific audiences
• Prepare questions for difficult discussions
• Track commitments from communications

Day 2: Supporting Delivery and Control

Risk and Issue Prompts

• Draft clear risk and issue statements
• Explore causes impacts and responses
• Prioritize items using agreed criteria
• Generate escalation questions when needed

Schedule and Progress Analysis

• Compare planned and actual progress
• Identify dependencies behind delays
• Summarize critical upcoming milestones
• Avoid causal claims without evidence

Meeting and Decision Support

• Build agendas around project decisions
• Extract actions owners and dates
• Summarize decision rationale accurately
• Track unresolved matters to closure

Day 3: Building a Project Manager Prompt Toolkit

Status Report Prompting

• Lead with exceptions requiring attention
• Summarize progress against baselines
• Separate facts risks and forecasts
• Keep narrative concise and evidence-based

Project AI Output Verification

• Check dates values and names
• Compare generated summaries with records
• Confirm assumptions before decisions
• Protect confidential project information

Project Manager Prompt Toolkit

• Organize prompts by project phase
• Store tested prompts with examples
• Define mandatory human review points
• Update toolkit after lessons learned

• Case analysis applying Project Context and Prompt to realistic work
• Hands-on workshop developing Risk and Issue Prompts with evidence
• Peer review challenging Project AI Output Verification against clear criteria
• Final lab producing Project Manager Prompt Toolkit for workplace use